Xyris Ventures, LLC

Privacy Policy

Effective Date: June 29, 2026

Xyris Ventures, LLC (“Xyris Ventures”, “we”, “our”, or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, safeguard, and retain information when you visit our website, communicate with us, schedule a consultation, or engage our services. By using our website, you agree to this Privacy Policy.

1. Information We Collect

Information you voluntarily provide by email, telephone, or when scheduling a meeting through Calendly, including your name, email address, phone number, company name, and any other information you choose to provide.

Business information and project materials voluntarily shared during consultations or client engagements.

Limited technical information automatically generated when visiting our website, such as IP address, browser type, device type, operating system, pages visited, referring website, and access timestamps.

2. How We Use Information

Respond to inquiries and requests.

Schedule and conduct consultations.

Provide automation consulting, software development, systems integration, and related professional services.

Communicate throughout projects.

Maintain website security and reliability.

Comply with legal obligations and protect our rights.

3. Communications

Our website does not include a contact form. Visitors may contact us directly using the published email address or phone number. We collect only the information voluntarily provided through those communications.

4. Calendly

Consultations are scheduled using Calendly. Information submitted through Calendly is used solely for scheduling and conducting meetings and is subject to Calendly's own privacy practices.

5. Client Confidentiality

Clients may voluntarily provide documentation, workflows, datasets, credentials, or other business information required to complete automation projects. We treat client information as confidential, limit access to personnel who require it to perform services, and use it only for the purposes requested by the client or required by law.

6. AI and Automation Services

Our services may involve automation platforms or AI-assisted tools when appropriate for a client's project. Client information is processed only as necessary to deliver requested services and is not used to train public AI models on our behalf.

7. Third-Party Providers

We may use trusted providers including website hosting, Calendly, business email services, cloud infrastructure, source-code repositories, collaboration platforms, and similar vendors to operate our business. These providers receive only the information necessary to perform their services.

8. Cookies and Analytics

We do not currently use Google Analytics or similar analytics platforms. Essential cookies or similar technologies used by our hosting provider or third-party services may be necessary for website functionality. If analytics tools are implemented in the future, this Privacy Policy will be updated.

9. Information Sharing

We do not sell personal information. We may disclose information only (i) with your consent, (ii) to trusted service providers supporting our operations, (iii) to comply with applicable law or legal process, or (iv) to protect our legal rights or the security of our business.

10. Data Security

We implement reasonable administrative, technical, and organizational safeguards designed to protect personal information. Although we strive to protect your information, no method of transmission or storage can be guaranteed to be completely secure.

11. Data Retention

We retain information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce agreements.

12. Your Privacy Rights

Subject to applicable law, you may request access to, correction of, deletion of, or a copy of your personal information. Privacy requests may be submitted using the contact information below.

13. Children's Privacy

Our website and services are not directed to children under 13 years of age, and we do not knowingly collect personal information from children.

14. International Visitors

If you access our website from outside the United States, you acknowledge that your information may be transferred to and processed in the United States where privacy laws may differ from those in your jurisdiction.

15. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any revisions become effective upon posting the updated version with a revised Effective Date.

16. Contact Us

Privacy questions or requests may be directed to: